Recruitment Privacy Policy

What will we do with your information?

All the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the United Kingdom or the European Union. The information you provide will be held securely by us whether the information is in electronic or physical format. We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it longer than 6 months unless agreed by you. The information we ask for is used to assess your suitability for employment. We are taking steps at your request prior to potentially entering into an employment contract – this is our legal basis for processing your personal data. You don’t have to provide what we ask for, but it might affect your application if you don’t.

1. Application Stage

At the application stage we ask you for:

• your name, address, phone number, email address; and
• your previous experience including details of your education, work history, and answers to questions relevant to the role you have applied for.

Our People & Culture team and hiring managers will have access to all this information.

2. Selection Stage

Our hiring managers shortlist applications for interview. We might ask you to participate in assessment days, complete tests or occupational personality profile questionnaires and/or to attend an interview – or a combination of these. Information will be generated by you and by us. For example, you might complete a written test, we will take interview notes. If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of six months. If you say yes, we would proactively contact you should any further suitable vacancies arise.

How long is the information retained for?

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign. Information generated throughout the assessment process, for example interview notes, are retained by us for 6 months following the closure of the campaign. Please address any questions, comments and requests regarding our data processing practices to us in this way in the first instance. If you have any concerns regarding our processing of your personal data, would like to make a subject access request or are not satisfied with our handling of any request by you in relation to your rights, please contact our Compliance team at compliance@ttc.com For further information on how we use personal information, please refer to our Privacy Policy at http://www.ttc.com/ttc-privacy-policy/