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Purchasing Executive

London, England

Hotel Purchasing Executive

Company:                        Tracoin

Location:                          60, Buckingham Palace Road, London SW1W 0AH

Reporting to:                   Assistant Hotel Purchasing Manager   

Department:                   Purchasing

Salary:                               up to £24,500

The Role

The Purchasing Executive role is to secure space and to negotiate the best possible hotel rates and conditions for the TTC group business within the EMEA region; to ensure that the hotels sourced are of the required quality, standard and location as quoted and rates agreed are within budget as well as maintaining strong relationships with hotel suppliers and internal clients.

Duties and Responsibilities

  • To negotiate group and FIT rates, terms and conditions
  • To confirm group space at suitable properties within budget
  • To ensure the hotels sourced are of the standard and quality required
  • To build, develop, strengthen and maintain strong business relationship with suppliers and internal clients
  • To source alternative solutions when the requested locations/hotels are unavailable
  • To maintain allotment database
  • To negotiate and waive cancellation charges
  • To liaise with Sales offices, Supplier Relationship Managers, Operations, Accounts and Product-build departments when necessary
  • To communicate clearly at all levels of responsibility to make sure that information is received and properly understood
  • To enter information regarding hotels confirmed in computer systems
  • To keep up to date with market changes and new developments (ie. new hotels, etc…)
  • To establish a calendar of events for your area of responsibility
  • To manage and resolve possible complaints by liaising with suppliers and Operations/Sales
  • To hold the out of office Emergency phone at night and during weekends / Bank Holidays on a rota basis. This task will involve taking calls from hotels and/or internal operational staff and deal with them in a professional manner
  • To deliver within deadlines
  • To follow departmental or team guidelines and procedures
  • To maintain an environment which supports the spirit of teamwork and where team members are committed , loyal and take pride in working for the company
  • To prioritize workload according to deadline always ensuring high level of accuracy and attention to detail

Experience and Skills

  • Fluency in English, written and spoken
  • Any other European language is an advantage
  • Good organizational skills, planning and good time management
  • Good negotiation skills
  • Good customer service skills
  • Ability to work individually and as part of a team
  • Proactive thinker capable of working under pressure
  • Approachable manner with both colleagues, clients and suppliers
  • Word, Outlook, Excel
  • Flexible and adaptable to changing priorities
  • Must be self-motivated, positive, confident and results driven