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Purchasing Assistant

London, England


Tracoin are looking to recruit an enthusiastic Purchasing Assistant based in London. The successful candidate will be working closely with Senior Supplier Relationship Managers of multiple areas within Europe. The successful candidate will be responsible for securing space and negotiating the best possible hotel rates and conditions for the TTC group business within the EMEA region; ensuring that the hotels sourced are of the required quality, standard and location as quoted, and rates agreed are within budget as well as maintaining strong relationships with hotel suppliers and internal clients.

Key Responsibilities

  • To negotiate group rates, terms and conditions  
  • To confirm group space at suitable properties within budget  
  • To ensure the hotels sourced are of the standard and quality required.  
  • To build, develop, strengthen and maintain strong business relationship with suppliers and internal clients. 
  • To source alternative solutions when the requested locations/hotels are unavailable. 
  • To negotiate and waive cancellation charges. 
  • To liaise with Sales offices, Supplier Relationship Managers, Operations, Accounts and Product-build departments when necessary 
  • To communicate clearly at all levels of responsibility to make sure that information is received and properly understood. 
  • To enter information regarding hotels confirmed in computer systems. 
  • To keep up to date with market changes and new developments (ie. new hotels, etc…) 
  • To establish a calendar of events for your area of responsibility 
  • To manage and resolve possible complaints by liaising with suppliers and Operations/Sales 
  • To deliver within deadlines 
  • To follow departmental or team guidelines and procedures 
  • To maintain an environment which supports the spirit of teamwork and where team members are committed, loyal and take pride in working for the company.  
  • To prioritise workload according to deadline always ensuring high level of accuracy and attention to detail 


  • Strong negotiation, communication and relationship building skills
  • Strong organisational and administration skills, planning and good time management
  • Excellent attention to detail
  • Ability to prioritize workload, multitask and work under pressure while respecting deadlines
  • Ability to understand the need to meet agreed targets and deadlines whilst remaining positive, confident, and approachable.
  • Good working knowledge of Microsoft Office (O365, TEAMS, Word, Excel & Outlook)
  • Be commercially focused
  • Flexible and adaptable to changing priorities
  • Strong customer service skills
  • Self-motivated, positive, confident, approachable and results driven.
  • To communicate clearly at all levels of responsibility to make sure that information is received and properly understood.


  • Negotiation skills. 
  • Fluency in English. Any additional European language is an advantage.
  • Excellent written and verbal communication skills, in English
  • Experience of general administration